Office Admistrator - Multinational Company
Acerca de nuestro cliente
Multinacional company
Descripción
We are currently seeking an experienced Office Administrator to join the team in our Bogota office. The ideal candidate should have a project administration, administrative assistant, facilities coordination background, and experience working with external parties (clients, vendors, sub-consultants, property managers, etc.) This role requires a highly motivated self-starter who understands the day-to-day needs of a fast-paced and forward-thinking environment and will play a key role in shaping and sustaining the firm's culture.
During your career at our client, you will have the chance to collaborate with some of the world's most highly respected engineers and specialists. You will also get the opportunity to work on exciting and significant projects, delivering quality work that has a positive and lasting influence on the community and the environment.
You will make an impact in this role by…- being the front-line client-facing person for the office
- working with our internal business services teams: Facilities, Finance, IT, HR, and Marketing to support the office
- managing ever-changing calendars, including vetting, and prioritizing meeting requests
- arranging business travel
- using Concur to prepare, reconcile, and process invoices and expense reports
- supporting meetings: attendee management, meeting/greeting guests, collation and distribution of papers, agenda production; documentation & slide-deck consolidation; preparation and formatting; minute-taking, action follow-up, etc.
- assisting with the completion of professional license applications
- ensuring the efficiency of day-to-day operations of the office
- preparing and submitting and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
- managing document control in compliance with our defined systems and procedures
- adhering to timelines and ensuring appropriate communication is provided to relevant parties when scheduling issues arise
- assisting with bid support tasks to win work
- using our Client Relationship Manager (CRM) for data entry
- performing other duties as required
- minimum three-years' applicable experience in a similar role, ideally in professional services
- associates or bachelor's degree in business or related field is preferred
- bilingual in English and Spanish (both written and oral communication)
- comprehensive knowledge of MS Office Suite and other standard applications/software programs and databases
- enjoy providing a high level of client and customer service with a focus on the overall team
- ability to change gears quickly and jump into projects with excitement
- highly organized with strong time management skills
- ability to handle confidential assignments with tact and diplomacy
- proactive, self-motivated individual with excellent communication and interpersonal skills
- able to work independently as well as part of a team
- excellent interpersonal skills and the ability to build and maintain relationships
- pays attention to detail and is a champion for accuracy and quality
Qué Ofrecemos
Benefits that Work - At our client, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal.Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm.